SENIOR EVENT MANAGER

Job Summary

The Senior Event Manager serves as a strategic leader and creative visionary, responsible for the planning, coordination, and flawless execution of a wide range of events. This role manages all phases of the event lifecycle—from concept development to post-event evaluation—while ensuring outstanding experiences for clients, attendees, and stakeholders. The Senior Event Manager oversees events for partner organizations, with responsibilities including budget development, vendor management, stakeholder communication, and event execution aligned with performance standards.

Key Responsibilities

Event Planning & Execution

• Develop and manage detailed event plans, including budgets, timelines, and resource allocation.
• Lead the creative vision and design of events, ensuring alignment with client and organizational goals.
• Oversee all logistical elements such as venue selection, catering, A/V, transportation, and décor.
• Provide on-site leadership during event setup, execution, and breakdown.
• Coordinate with internal teams and external vendors on all deliverables, including:
  • Meeting planning (internal and external)
  • Run-of-show documents, agendas, and timelines
  • Sponsorship and exhibitor packages
  • Marketing materials and graphic assets
  • Speaker logistics and briefing documents
  • Email campaigns, FAQs, and attendee communication
  • Program content and registration website management
• Conduct site visits and risk assessments, resolving potential issues proactively.

Client & Stakeholder Relations

• Foster strong relationships with clients by understanding their vision and consistently delivering high-quality events.
• Maintain ongoing communication with clients, providing timely updates and resolving issues.
• Collaborate with sponsors, exhibitors, and other key stakeholders to maximize event value and engagement.

Financial Oversight

• Create, manage, and reconcile event budgets, ensuring cost efficiency and accountability.
  Negotiate vendor contracts and identify cost-saving opportunities.
  Provide financial tracking, reporting, and forecasting throughout the event lifecycle.
  

Post-Event Analysis

• Lead post-event evaluations, including collecting client and attendee feedback.
• Analyze key performance indicators (KPIs) to measure event success.
• Document lessons learned and implement improvements for future events.

Qualifications

• Bachelor’s degree in event management, hospitality, marketing, or a related field; advanced certifications preferred
• Proven experience planning and executing a variety of successful events.
• Strong project management, multitasking, and organizational skills.
• Excellent communication, negotiation, and interpersonal abilities.
• Proficient in event management tools and software platforms.
• Financial acumen and experience managing complex budgets.
• Creative thinker with a proactive, solution-oriented mindset.
• Demonstrated leadership and team coordination experience.

Additional Requirements

• Remote position; must be willing and available to travel for in-person events.
• Standard hours are Monday–Friday, 9:00 a.m.–5:00 p.m. CT, with flexibility required based on event needs.

Job posted 9/16/25